• The NWAO reserves the right to restrict exhibits, without refund, which may be falsely entered.
• Distribution of literature, samples, etc., in the exhibit area by firms that are not participating as paid exhibitors is strictly prohibited.
• No subletting of space is permitted without the consent of the NWAO Executive, Delphi Locey – email: delphi@wsma.org.
• Exhibitors are responsible for shipping, storage, and installation of exhibit materials, and all costs involved thereby.
• There is a $150 service fee on all cancellations. No refunds for cancellations received after December 1, 2023.
• The NWAO and Hilton Whistler do not guarantee against theft, vandalism or otherwise.
• It is expressly understood that exhibitors shall indemnify and hold harmless the NWAO and Hilton Whistler of all third-party liability (damage or accident) that might ensue from any cause in connection with transfer, installation, maintenance, or removal of exhibits, or in display of exhibits, except for those damages of accidents that arise from the negligence or misconduct of the NWAO and/or Hilton.
• In the event of fire, strikes, or other uncontrollable circumstances, the contract for space will not be binding.
• It is expressly understood that the NWAO will not pay for special equipment, facilities and services ordered by technical exhibitors.
• Electrical and other apparatus must be operated so that the noise does not interfere with other exhibitors.
• All electrically wired display material must comply with the requirements of the National Board of Fire Underwriters.
• The aisles must be kept clear. To this end, exhibits must be arranged so that exhibitors and their representatives will be within their exhibition space.
• Care must be taken by the exhibitor not to deface or destroy any part of the exhibit areas. In the event of property damage caused by him/her, the exhibiting company will be held responsible.
• Use of the name “NWAO” or that of any officer of said Association, in recommendation of a product or services, is expressly prohibited.
• Table space not occupied by the close of the exhibit installation period as specified above, will be forfeited by the exhibitor, and this space may be resold, reassigned, or used by the conference management.